The Board of Aldermen of the City of Memphis met in regular session on Thursday, September 6, 2018 at 6:30 p.m. in Memphis City Hall.  Mayor William Reckenberg called the meeting to order. Aldermen present were  Tom Glass, Andrea Brassfield, Chris Feeney, and Lucas Remley.  Others in attendance were City Supt. Roy Monroe and Utility Supt. Stacy Alexander; citizens Lucinda Clubb, Derek Weber, Dr. Jeff Davis, David Wiggins, Dannette Clatt, Lathan Watson, Katie Harris, Laura Schenk, and Lou Ann Rongey; and City Clerk Angela Newman.

Laura Schenk thanked the City for their assistance with the annual Scotland County Antique Fair.

USDA

Lou Ann Rongey, USDA representative, presented the Letter of Conditions for the Fiscal Year 2018 Fire Gear Grant in the amount of $12,600.  Alderman Feeney moved and Alderman Glass seconded to approve the Letter of Conditions.  Vote:  Glass, Brassfield, Feeney, and Remley, all aye.

HIGHWAY 15

Derek Weber, Lucinda Clubb, and Dr. Jeff Davis addressed the council regarding the formation of a Transportation Development District (TDD) for the purpose of making improvements to Highway 15 from the Knox County line to the Iowa line.  The group asked council consideration in contributing Economic Development funds towards the startup costs of the TDD.  The funds contributed would be paid back from revenues received from an approved sales tax issue.

The council will discuss the request further after speaking with the City Attorney and city auditors.

UNIFORM POLICY

The proposed Uniform Clothing Allowance Policy was presented to the council for approval.  Alderman Brassfield moved and Alderman Remley seconded to adopt the policy.  Vote:  Glass, Brassfield, Feeney, and Remley, all aye.

BILL NO. 18-10 – AMEND 2017-2018 FISCAL YEAR BUDGET

Bill No. 18-10 – Amend 2017-2018 Fiscal Year Budget – was presented and read two times by title by City Clerk Angela Newman.  Alderman Glass moved and Alderman Brassfield seconded to adopt Bill No. 18-10.  Vote:  Glass, aye; Brassfield, aye; Feeney, aye; and Remley, aye.

BILL NO. 18-11 – APPROVE WAGE SCALE REVISION

Bill No. 18-11 – Approve Wage Scale Revision – was presented and read two times by title by City Clerk Newman.  Alderman Feeney moved and Alderman Brassfield seconded to adopt Bill No. 18-11.  Vote:  Glass, aye; Brassfield, aye; Feeney, aye; and Remley, aye.

City employee Lathan Watson asked council to consider moving him up on the wage scale.  With the increase in the starting wage, an entry level employee would be making as much as Watson.  Watson felt he came into his position with several years of experience and knowledge of the equipment.  Both Supt. Monroe and Alexander concurred.  Watson stated he is also willing to acquire a Water Distribution Operator License.  After a short discussion, Alderman Feeney moved and Alderman Glass seconded to move Watson to Water Distribution 2, Step 6, and to make the adjustment in the proposed FY –’18-’19 budget.  Vote:  Glass, Brassfield, Feeney, and Remley, all aye.

Council asked Watson to also consider obtaining a wastewater license.  Council will discuss licensing with Utility Supt. Alexander and the water distribution crew at a special meeting set for Wednesday, September 19th at 4:00 p.m. in City Hall.

Alderman Feeney also asked that in the future the supervisor give recommendation as to the department category and step the employee should be on the wage scale.

BILL NO. 18-12 – APPROVE 2018-2019 FISCAL YEAR BUDGET

Bill No. 18-12 – Approve 2018-2019 Fiscal Year Budget – was presented and read two times by title by City Clerk Newman.  Alderman Feeney moved and Alderman Brassfield seconded to adopt Bill No. 18-12.  Vote:  Glass, aye; Brassfield, aye; Feeney, aye; and Remley, aye.

DEPARTMENT REPORTS

City Supt. Roy Monroe reported on information he had gathered relating to the construction of cabins at the Old Lake.  Monroe also reported the easements with the McVeigh’s were for construction and maintenance only and not for a trail access.

Surveying of the Gardner property and the City Hall property will take place in the next few weeks.  Monroe had also spoken with MoDOT officials regarding widening of intersections along Highway 15 and funding is limited.  MoDOT is however planning to do two ADA accessible intersections.

Monroe will be meeting with Lucinda Clubb at Regional Planning on Friday to discuss available funding from MoDOT for sidewalks.

The archery range is completed and we are awaiting signage from Missouri Department of Conservation before opening the range to the public.

Utility Supt. Stacy Alexander reported the City passed the annual WET test at the lagoon.  Alexander is working with New Century Computers to install a remote desktop access for the new PubWorks software.

The part-time water operator at the water plant will be leaving in two weeks which leaves a shortage of employees to cover all the shifts.  Alexander suggested the City could go ahead and install a telemeter which would allow the plant to be unmanned for a limited time each day, reducing the number of shifts required.  Council directed Alexander to gather definitive costs for the telemeter and installation to be presented at the special meeting on September 19th.  Council also authorized overtime to cover the shifts until the telemeter could possibly be purchased and installed.

MAYOR’S REPORT

Mayor Reckenberg presented a letter of resignation from Alderman Andrea Brassfield.  Due to a change in residence outside the West Ward, Brassfield will resign her position effective October 1, 2018.

ADJOURN

Alderman Feeney moved and Alderman Glass seconded to adjourn into closed session pursuant to RSMo. 610.021(1) – legal actions, causes of action or litigation involving a public governmental body.  Vote:  Glass, Brassfield, Feeney, and Remley, all aye.

Council met in closed session regarding a legal issue.

Alderman Feeney moved and Alderman Brassfield seconded to adjourn from closed session.  Vote:  Glass, Brassfield, Feeney, and Remley, all aye.

Closed session adjourned at 9:55 p.m.

Alderman Brassfield moved and Alderman Glass seconded to adjourn.  Vote:  Glass, Brassfield, Feeney, and Remley, all aye.

Meeting adjourned at 9:55 p.m.