Thursday, April 25, 2019

PLACE OF MEETING: Scotland County Courthouse Commission Chambers

The meeting was called to order at 8:30 a.m.

PRESENT WERE:  Presiding Commissioner, Duane Ebeling; Eastern District Commissioner, Danette Clatt; Western District Commissioner, David Wiggins; County Clerk, Batina Dodge.                                 

Commissioner Wiggins moved to approve the consent agenda; seconded by Presiding Commissioner Ebeling. Motion carried 3-0.

The minutes from April 24, 2019 were presented. Commissioner Clatt moved to approve the regular session minutes; seconded by Commissioner Wiggins. Motion carried 3-0.

The Commission reviewed the Schedule 13s submitted by railroad and utility companies with miles of line in Scotland County.  An inquiry was made into why the miles of line for Northeast Missouri Rural Telephone Company had decreased. With fiber installation many miles of copper line were deleted from the system, and both lines had been reported during the transition.  Commissioner Wiggins moved to approve the Schedule 13s as received.  The motion was seconded by Commissioner Clatt, and carried 3-0.

Form 40 was presented by Batina Dodge, County Clerk, and reviewed by the Commission.  Form 40 is a summation of the locally assessed real and personal property belonging to railroad and utility companies within Scotland County reported on Schedule 14s by Jim Ward, Assessor.

The Commission reviewed the collector’s annual settlement for the tax year ending February 28, 2019.  Commissioner Clatt moved to approve the settlement as presented.  The motion was seconded by Commissioner Wiggins, and carried 3-0.

Christina Green called to inquire about an evacuation plan for a licensed daycare.  The Commission discussed the inquiry with Gail McCerdy of the Health Department.  McCerdy agreed to contact Ms. Green.

The Commission contacted Steve White of Staat Tuckpointing and Waterproofing to express concern with the sagging gutters on the northeast part of the courthouse.  White is setting up an exploratory study to inspect the sub-structure on the northeast side of the courthouse as water had been pooling there causing the wooden sub-structure to deteriorate. 

The Commission contacted Ken Yovich of The Garland Company to discuss paint for the courthouse dome. The Commission expressed dislike with only the cap on top of the dome being painted copper because their understanding was that the entire dome would be copper.  Yovich explained that the waterproofing coating that was placed on the dome would not allow paint to stick. Commissioner Clatt agreed to research the issue to see if anything else could be done.

Martin Meyer, architect for PSBA, discussed foundation and electrical changes for the rehabilitation of the county road and bridge facility with the Commission. The Commission agreed to change orders for additional foundation work ($16,912.00) and drainage work ($6,817.00). Additional electrical work to the existing facility will be done by county employees.  Meyer will prepare formal change orders and present at a later date.

Jim Kigar, Juvenile Officer, discussed the purchase of business cards with the Commission.  The Commission expressed that business cards need to be purchased personally as they have been considered advertising in the past.

Chris Feeney, Kevin Brown, and Brent Walker addressed the Commission with concerns about a telecommunications tower proposing to be built near Lindell Boulevard just outside the Memphis city limits.  Specifically, the group discussed the possible implementation of county planning and zoning, and invited the Commission to a public forum begin held on April 29th at 5:30 p.m. at the home of Brent Walker.

Seeing no further business, Presiding Commissioner Ebeling adjourned the meeting at 12:10 p.m.

The Scotland County Commission adjourned to meet in regular session on Wednesday, May 1, 2019.

Wednesday, May 1, 2019

PLACE OF MEETING: Scotland County Courthouse Commission Chambers

The meeting was called to order at 8:30 a.m.

PRESENT WERE:  Presiding Commissioner, Duane Ebeling; Eastern District Commissioner, Danette Clatt; Western District Commissioner, David Wiggins; and County Clerk, Batina Dodge.

Commissioner Wiggins moved to approve the consent agenda; seconded by Presiding Commissioner Ebeling. Motion carried 3-0.

The minutes from April 25, 2019 were presented. Commissioner Clatt moved to approve the regular session minutes; seconded by Commissioner Wiggins. Motion carried 3-0.

Lisa Doster, Specialist for University of Missouri Extension, discussed renovation plans for the office with the Commission.

Commissioner Clatt moved to appoint Presiding Commissioner Ebeling as the Chairperson for Scotland County on the Mid-America Port Commission.  The motion was seconded by Commissioner Wiggins and carried 3-0.

The Commission received the executed Program Agreement for BRO B099(23) from MoDOT.

A project status report was presented to the Commission by Aaron McVicker, engineer for McCluere Engineering.

The Commission reviewed change orders for the road and bridge facility as discussed on 5/25/19.  Commissioner Wiggins moved to accept the change orders as presented.  Commissioner Clatt seconded the motion.  The motion carried 3-0.

Batina Dodge, County Clerk, presented close-out documentation for review by the Commission on CDBG 2016-PF-16.

The Commission discussed an opioid litigation resolution presented to the Commission by Steve Donner, attorney for Donner Applewhite, on 4/11/19 with April Wilson, Prosecuting Attorney.  The Commission also discussed an invoice received from the Van Buren County, Iowa Auditor for autopsy expense with Wilson. The Commission asked that Wilson look into both matters and report back to them.

Ryan Clark, Road and Bridge Supervisor, discussed upcoming projects with the Commission.

Seeing no further business, Presiding Commissioner Ebeling adjourned the meeting at 12:00 p.m.

The Scotland County Commission adjourned to meet in regular session on Thursday, May 2, 2019.