The Board of Aldermen of the City of Memphis met in regular session on Wednesday, July 3, 2019 at 6:30 p.m. in Memphis City Hall.  Mayor William Reckenberg called the meeting to order.  Aldermen present were:  Tom Glass, Jobe Justice, and Jenny Aldridge; Alderman Chris Feeney was absent.  Others in attendance were:  City Administrator Allen Creek; Utility Supt. Stacy Alexander; City Marshal Jeremy Head; Philip Wilson, SKW Engineer; citizens George Koontz, Laura Schenk, Stacy Westhoff, Melissa Emel, and Brett Bozarth; and City Clerk Angela Newman.

Minutes

Alderman Glass moved and Alderman Justice seconded to approve the minutes of the June 6, 2019 council meeting.  Vote:  Glass, Justice, and Aldridge, all aye.

Payment Of Bills

Alderman Glass moved and Alderman Justice seconded to approve payment of the bills as presented.  Vote:  Glass, Justice, and Aldridge, all aye.

Citizen Participation

Stacy Westhoff addressed the council seeking permission to block off a portion of the east side of the square on August 3rd from 6:00 p.m. – 9:00 p.m. for a bike/car night.  The event will begin at 8:30 a.m. at the Masonic Lodge with a scavenger hunt/bike ride and a free-will supper to follow in the evening.  Alderman Justice moved and Alderman Glass seconded to approve the request and asked that the group coordinate the event with the Scotland County Commission also.  Vote:  Glass, Justice, and Aldridge, all aye.

Melissa Emel addressed the council regarding a Twilight 5K Fun Run/Monster Bash which is tentatively being planned for October 26th by the Scotland County Fitness Center.  The Fun/Run will take place on the west side of town beginning at the school going to the Nutrition Center and back to the school starting at approximately 6:30 p.m.  The event will be for those 15 years of age or older, if younger, participant must be accompanied by an adult.  All participants are asked to be in costume.  The group will talk with the council again when all details are finalized.

UNFINISHED BUSINESS

Review of Water System Improvements Bids – Philip Wilson, SKW

Engineer Philip Wilson recommended to the council to split the water system improvements project into two phases, with the first phase being upgrades to the water plant.  The second phase would be for the distribution system and the cleaning and painting of the water tower.  This would also allow the City to compete for a CDBG grant for the second phase.  Currently, the City has been awarded $1.8 million in grant funds and pre-approved for $1.7 million in the form of a low interest loan. 

Alderman Justice moved and Alderman Glass seconded to accept the bid from Keokuk Contractors in the amount of $3,135,000 for the water treatment plant upgrades, contingent upon concurrence of the award from the Missouri Department of Natural Resources State Revolving Fund Program.  Vote:  Glass, Justice, and Aldridge, all aye.  The other bids for the distribution system and the water tower will be rejected and re-bid at a later date.

RESP Program

The RESP utilities loan program through USDA was presented to the council at the April 2019 meeting by Bryan Bacon.  After further review, the council unanimously agreed to not participate in the program at this time.

NEW BUSINESS

Propane Bids

One bid was received from Ferrellgas for propane for the airport, police department, and lake shower-house.  Alderman Glass moved and Alderman Justice seconded to accept the bid in the amount of $1.006 per gallon from Ferrellgas.  Vote:  Justice, Glass, and Aldridge, all aye.

Department Reports

City Administrator Allen Creek reported he was notified by Missouri Department of Conservation of an algae bloom at Lake ShowMe earlier in June.  Creek met with officials from the Department of Natural Resources and the area was determined to be non-toxic and quickly cleared-up.

The new camping spots at Lake ShowMe are coming along and the playground equipment is up and ready for use.

The electric department has developed a 3-year plan to take out the 2400v line in the northwest part of town.  The department has already begun the process starting on Ruth Avenue.  MoPEP grant funds in the amount of $41,000 has been approved which will pay for poles, wire, crossarms, and transformers for the project.

The ball field at Johnson Park was recently renovated to provide for better drainage and a smoother playing surface.  The work was completed by Schaefer-Meyer Seed and Sod.  City crews hauled in 24 loads of dirt for the project.

Creek and Utility Supt. Alexander met with Oakwood and Scotland County Hospital officials regarding some meter issues at both locations.  MoDOT will be resurfacing Highway 15 north next spring and Creek has met with officials regarding ADA improvements along the route through town. 

Complaints regarding the boat dock on the north end of the dam at Lake ShowMe have been received.  Department of Conservation recommends the dock be removed.  Currently, their funds are frozen for the next 3-5 years.  Council agreed to the removal of the dock and replacing with a temporary small floating dock.  The dock will be removed the first of next week.

Creek has received a bid from Visu-Sewer to reline 27-manholes at a cost of $37,000.  This will be put into the 2019-2020 budget and will be completed this fall.  Creek also recommended the electrical minimum be raised to $15 from $7.71. 

The next project at the airport will be the construction of a new apron in the amount of $350,000, which is 100% MoDOT Aviation funded.  Future projects include the t-hangars with MoDOT funds of $500,000 and a 10% local match.  Creek will meet with airport committee members regarding raising the hangar rent to help meet the local match.

City Marshal Head presented a monthly report to the council as well as information on body cameras for the department.  Coffee with a Cop will begin July 27th at 10 a.m. at Keith’s Café.  Head also reported the need for a reporting system for the police department.  Head and Creek will visit with the county sheriff’s department regarding their system.

Aldermen Reports

Alderman Justice reported Ragbrai may possibly have some riders travel through our area the week of July 21st.

Adjournment

Alderman Justice moved and Alderman Glass seconded to adjourn into closed session pursuant to RSMo. 610.021(1) legal actions, causes of action or litigation; RSMo. 610.021(2) leasing, purchase or sale of real estate; and RSMo. 610.021(3) hiring, firing, disciplining or promoting of particular employees by a public governmental body.  Vote:  Glass, Justice, and Aldridge, all aye.

Meeting adjourned into closed session at 8:14 p.m.

Council met in closed session to review attorney information on pending legal issues and to conduct an interview.

Alderman Glass moved and Alderman Justice seconded to adjourn from closed session.  Vote:  Glass, Justice, and Aldridge, all aye.

Closed session adjourned at 8:47 p.m.

Alderman Glass moved and Alderman Aldridge seconded to adjourn.  Vote:  Glass, Justice, and Aldridge, all aye.

Meeting adjourned at 8:47 p.m.