June 28, 2012

School District Budget Projecting $481,000 Deficit for 2012-13

The Board of Education met in regular session on Wednesday, June 20, 2012. President George Koontz called the regular meeting to order at 6:30 p.m. with five members present. Members Fred Clapp and Matt McKee were absent.

The board voted 4-0-1 to approve the minutes from May 9 and May 30. Mr. Miller abstained.

Financial Update

Superintendent Dave Shalley reported year-to-date revenues for the district at $5,202,624. Expenditures to date were $4,768,968.30 leaving the SCR-I district with a surplus of $433,656.45 at the end of May.

"We still have June and July payrolls and end-of-year expenses," Shalley noted. "We will also see some revenues in June. This will likely leave us with a deficit at the end of the fiscal year."

Salary Proposal

The district's salary committee presented the board with a proposal for staff reimbursement next year. This included full insurance benefits for qualified staff, a maximum three-step increase for salaried staff and a three percent increase for non salary-scheduled staff. With the reduction in insurance costs and the savings from the refinancing of the energy loan, this will cost the district just over $70,000. The proposal also included the allowance of non-certified staff who qualify for vacation to carry over five days of unused vacation to the following year.

The board voted 5-0 to accept the proposal.

2012-13 Budget

The 2012-13 proposed budget was presented to the board. The revenues reflect a local tax rate of $3.2484, using a projected, assessed valuation of $49,041,806 and figuring a ten percent reduction in State Formula dollars. Shalley noted that federal dollars will see a decline as well. The budget projected revenues totaling $4,958,056.

Expenditures included the three-step increase in salary and full insurance benefits approved by the board. Total expenditures were $5,439,904, resulting in a projected deficit of $481,848.

"We currently have a balance of approximately $2,200,000 in reserves to help us through the poor economy without making major cuts this fiscal year," Shalley noted.

The board voted 5-0 to adopt the budget.

Over Expenditure Resolution

It is required, by law, the board pass a resolution stating the budget for expenditures for a fiscal year be amended to match actual expenditures in each overspent line for the year. The board voted 5-0 to adopt this resolution.

Tuition Rates

The board voted 5-0 to establish the tuition rates for fiscal year 2012-13. The rate for 7-12 tuition will be $7,991 and the K-6 tuition was set at $5,825.

This rate is below the annual ADA expenditure of the district, which is $8,523.

New Employee Picnic and Staff Breakfast

The district will host the annual new staff picnic will be August 15th at 6:00 p.m.

The board-sponsored breakfast for all staff will be held in the high school commons on August 14th at 7:30 a.m.

Student Handbooks

The board voted 5-0 to approve the handbooks as presented. Copies of the handbooks will be issued to students the first day of school and placed on the district website.

July Meeting Date

The July board meeting will be held Tuesday, July 17th at 6:30 p.m.

MSBA Updates

All updated policies will be available online at http://scotland.k12.mo.us. The board voted 5-0 to approve the updates, with the revisions made by the district's attorneys.


The board voted 5-0 to accept, with regret, a letter of resignation from Jeri McDonald. Jeri has worked in the district for 35 years. The board wishes her the best of luck in her future endeavors.

Executive Session

The board went into executive session to approve the following items:

May 9th and June 10th minutes 4-0-1 (Mr. Miller abstained)

The board offered the 4th grade teaching position to Ed Koser and the school nurse position to Ginny Monroe.

The district also offered Rhonda McBee a stipend to assist with Federal Programs for 2012-13 fiscal year.



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