July 16, 2009

School Districts Fiscal Year Ends Better Than Expected

The Scotland County R-I Board of Education met in regular session on Thursday, July 9th. President Gary Miller called the meeting to order at 6:30 p.m. Paul Campbell was absent.

The board received a final fiscal report on the 2008-09 school year from Superintendent Dave Shalley.

The district finished the 2008-09 fiscal year with a deficit of $146,547, which was well below the projected budget deficit of $429,259 established in the budgeting process when the plan was approved prior to the start of the previous fiscal year.

This was accomplished through careful spending, said Shalley. We spent $100,190 less than budgeted and received $182,522 more revenue than projected.

The superintendent highlighted some of the major savings including the purchase of a used bus, which saved $40,000. The district paid off a series of bonds with a no-interest loan from the USDA, thus saving the interest on the payment of the $740,000; and the district saved utility costs with the lighting, heating and cooling updates that were installed in the summer of 2007.

Tax Rate Hearing

The board voted 6-0 to set the districts tax rate hearing for 6:15 p.m. on August 13th in the elementary art room. The public forum allows constituents an opportunity to discuss the levy rate for the upcoming fiscal year.

Bus Bids

Bids for the purchase of a school bus were received from three companies. Ponder Equipment, vendor of Thomas buses; Central States vendor of Bluebird buses; and Midwest Ransit (vendor of International buses) all submitted bids for the purchase of either a 53-passenger or 65-passenger bus. Ponder also submitted a bid for a used 65-passenger bus.

After reviewing the bids, the Board voted 6-0 to accept the low bid for a new 65-passenger bus from Ponder equipment of $70,309. The Central States bid was $70,742 and Midwests bid was for $70,495. The price of the 53-passenger buses ranged from $67,662 - $68,277. The price tag on the one used bus bid was $67,000.

The final purchase price of $70,309 was well below the 2009-10 budgeted figure of $82,500.

Cooler Bids

The district has applied for a federal grant through the stimulus package to make some upgrades in the kitchens. One such upgrade is replacing the cooler in the elementary kitchen. The awarding of the grants has been postponed until July 15th. After appropriate discussion, this item was tabled until the grants are awarded.

Board Workshop

The Board voted 6-0 to set a date for the annual fall workshop. The workshop will be September 15th at 7:00 p.m. No action will be taken at this workshop, as it is for planning purposes only.

Banking Signatures

The board voted 6-0 to make the change to remove Jerri Mohr and add Michella Hull in that position and to add Kate Walker as administrative secretary. This will allow them to carry out banking procedures.

Executive Session

The board went into executive session at 8:34 p.m. and voted 6-0 to accept the closed session minutes from the June 11, 2009, meeting. They then voted 6-0 to exit executive session and go into open session at 8:57 p.m..

In open session President Miller appointed a committee to ask the Booster Club to purchase a four-wheeler to work the softball and baseball fields. The committee is Dr. Tobler, Matt McKee, Dave Shalley, and Booster Club representative Greg Shelley.

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