July 7, 2005
School Board Approves Deficit Budget For 2005-06 Fiscal Year
Lack of state funding is being blamed for a budget that is projecting a $332,937 deficit for the upcoming school year. The Scotland County R-I Board of Education met in regular session on Thursday, June 30, 2005 with six members present (member Scott Brassfield was absent). The president, Ellen Aylward, called the meeting to order with an agenda that featured one item under old business and 11 items under new business.
Superintendent Dave Shalley gave the board an update on the district’s curb and gutter project in the Mi-Lor addition. Mike’s Construction from Hannibal has been awarded the bid with work scheduled to begin July 5th and lasting approximately 50 days weather permitting.
The budget for the upcoming fiscal year 2005-2006 was presented to the Board for their approval. The Board was told that the budget is projecting a deficit of $332,937. This anticipated deficit will be partially accounted for through the district’s balances, which will be used to support the shortfall between projected revenues and expenses. When the budget was being developed a review of past budgets and projections from local staff and DESE official projections were utilized to draft the document.
“It appears that due to the lack of appropriate financial support from state government there will be future deficit budgets until the economy improves,” said Superintendent Shalley.
After a period of appropriate discussion, the Board voted 6-0 to approve the new budget as presented.
Milk and Bread Bids
The Board received two milk bids and one bread bid to consider for the upcoming fiscal year. Companies submitting milk bids were Anderson Erickson and Prairie Farms Dairy. The company submitting a bread bid was Wonder/Hostess. Following a review of the bids received, the Board voted 6-0 to award the milk bid for next year to Prairie Farms and the bread bid to Wonder/ Hostess. Both of these companies were used during the previous school year.
When congress re-authorized the National School Lunch program as part of the larger Child Nutrition Act, it included a new policy initiative intended to create a healthier atmosphere in the nation’s schools.
Beginning July 1, 2006 school districts participating in the school lunch program will be required to establish “local school wellness policies.” As a result of this legislation the district was required to establish a wellness committee to develop a policy for the district. The policies must include goals for nutrition education, physical activity and school based activities that promote student wellness and include nutrition guidelines established by the school district for all foods on campus throughout the day with an overall objective of promoting health and reducing obesity.
Organizers suggested the involvement of students, parents, board members, administrators, and the public in the development of the policy.
The Board voted 6-0 to establish a committee to develop a policy to meet the guidelines provided by The Child nutrition Act.
Many area schools have adopted a policy concerning the procedures to handle lightning during school events and practices. This policy gives the district guidelines on how to react and how long to wait until participants can safely return to the activity.
The policy will read as follows:
When lightning is present between the 3-8 mile range on the lightning detectors, practice/game/ activity will be suspended at that time and participants must be removed from the practice/game/activity area immediately. In order to resume practice/game/activity, there must be a 30-minute waiting period from the last time the meter read 3-8 mile range. This policy will govern all school activities or events held locally.
The board discussed the ongoing storage problem, finding just two options - build more storage space or dispose of surplus items. The district in the past has held auctions to eliminate surplus property. The last sale the district had of surplus items was in 2001.
The Board voted 6-0 to have a surplus auction. The date will be arranged with an auction company to be held prior to the start of school. According to board policy, the items must be declared surplus by the administration.
Leaks in the roof at the high school have forced the administration to begin exploring options to repair the structure. The Board established a committee of George Koontz, David Kirkpatrick, Doug Shalley and Superintendent Shalley to review the options for repairing the roof.
The Board approved a resolution at the Thursday meeting by a 6-0 vote to transfer $200,000 from the incidental fund to the capital projects fund for specified future projects, which will be designed to maintain and improve the physical and educational operations of the school.
This transfer was within the parameters of the amount DESE had determined available for the district to use as a transfer.
The full transfer may be made to build a balance in the Capital Projects Fund only if approved by a resolution of the school board, which identifies the specific capital projects to be funded by the transferred funds and an estimated expenditure date.
It is required by law that the Board pass a resolution which states that the budget for expenditures for a fiscal year be amended to match actual expenditures in each over spent line for the year.
The Board voted unanimously to adopt the over expenditure resolution.
The Board has explored areas of concern for budget reduction for the previous 3 years. Many areas have been reduced. Due to declining enrollment over the years it was necessary to eliminate one bus route. The Board voted 6-0 to eliminate one bus route.
New Employee Picnic
Annually the Board holds a picnic for the new employees. This year’s picnic date has been set for August 16th. The time for this event will be 6:30 with it being at the Scotland County Rec-Plex if reservations can be made there.
The Board voted 6-0 to approve the recent MSBA updates as presented by MSBA. One policy and one procedure presented by MSBA were not adopted at this time in order for the district to take appropriate actions to implement each. These actions are establishing timelines and allow discussion with the district’s parents. Along with these updates the Board voted to amend policy GCBA-R, Professional Staff Salary Schedules, item number 5 which will allow a teacher to move horizontally to match their educational hours and degree. Item five should read: “teacher may only advance 1 step vertically per year and as many columns horizontally to match their education degrees and/or hours. An official transcript must be received prior to October 1, of the current academic year. No one will be allowed to advance below the freeze line”.