February 3, 2005

School Board To Hire Engineer For Curb and Gutter Project

The building trades program was one of the main topics of discussion when the Scotland County R-I Board of Education met Thursday, January 27.

The curbing committee met with Memphis Street Superintendent Roy Monroe in mid January to discuss the curbing project of the Mi-Lor addition. Under city ordinance, the school is responsible for installing curb and guttering for the homes built by the district’s building trades program. The ordinance mandates that developers install curb and guttering in subdivisions when the construction of new homes is completed.

The Board was updated on the progress of the project by committee members.

The Board voted 6-0-1 to use All States Consulting to survey and write the bid specifications for the curbing project. Homeowner Scott Brassfield abstained.

Once the specs are completed, the project will be re-bid. The district had sought bids for the project last year but did not receive any proposals.

The board also discussed the 2005-06 building trades house.

Annually the Board of Education solicits bids for cement work for the building trades house that will be built the following year.

The Board voted 7-0 to grant permission to solicit bids for the 2005-2006 building trades basement.

Planning Committee

In December, the board compiled a list of names from the community as prospective members of a long range planning committee. Letters were sent out by the district to prospective committee volunteers.

At the January meeting, the board decided to call a special meeting of the committee sometime in late February or early March to discuss future needs of the District.

Board members Ellen Aylward, George Koontz, and Gary Miller were appointed to serve on the long range planning committee.

Substitute List

As required by policy all employees of the district must be approved by the Board of Education in order to work for the district. Last night the Board approved by a 7-0 vote the revised substitute teacher list.

Procedural Evaluations

The Board received two procedural evaluation reports on January 27th.

School nurse Patty Eggleston prepared the District’s Health Service report. Lin Stephenson prepared the District Assessment report. The Board accepted the reports unanimously and voted to take the recommendations made by Eggleston and Stephenson under advisement.

Policy Maintenance

The Board received the annual assessment from the Missouri School Board Association (MSBA) as part of the contracted policy manual maintenance service. The assessment was in the amount of $860.

In December, the Board voted to join MSBA for the next fiscal year. The Board voted 7-0 to continue the policy services provided by MSBA.

February Meeting

Due to a scheduling conflict with the annual MARE conference, the Board voted 7-0 to change the date of the February Board meeting to February 22nd at 6:30 p.m.

Purchasing Options

In an effort to save the district money when scheduling travel accommodations, the board discussed acquiring a school credit card.

“A few years ago we began pre-arranging motel rooms for conferences and workshops by using purchase orders or arranging direct billing,” said Superintendent Dave Shalley. “This saves the district from paying the tax that is charged when using a personal credit card. However, lately more hotels are refusing purchase orders and direct-billing options.”

Shalley noted that many schools have elected to begin using credit cards. He pointed out that the school auditor recommended the district utilize a credit card, but advised the board to establish strict governing regulations for its use.

The Board voted 7-0 to obtain a school credit card with the restrictions put in place as suggested by the auditor.

N.A.E.I.R. Membership

For a number of years the SCR-I District has belonged to N.A.E.I.R.

“We are allowed four visits to Galesburg, IL to receive donated items for the use of the school and its personnel,” Shalley said. “The cost of this membership is $495 per year. I informed the Board that I believe we get more than our money’s worth for this fee and recommended that they continue their association with the N.A.E.I.R. organization.”

The Board voted unanimously to approve retention of the N.A.E.I.R. membership.

Personal Day

The Board received a letter of request from Marie Alexander for permission to be absent from school on February 22nd to attend a meeting. Since the personal day in question extends President’s Day, Board approval was necessary. The Board voted 7-0 to grant the request.

Executive Session

In executive session the Board voted 7-0 to approve the evaluations of principals Rob Moore and Ken Cross.

The Board voted 6-0 to assign the golf coaching duties to Ryan Brown and Dave Shalley. Doug Shalley left the room for the discussion and vote.

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