July 24, 2003

Scotland County Audit Paints Positive Picture Despite Minor Issues

No one likes to hear the word audit (except maybe auditors) but it is a regular occurrence for public bodies such as city and county governments. Scotland County recently underwent an audit of the 2001 and 2002 fiscal years by the office of Missouri State Auditor Claire McCaskill as part of the regularly scheduled state reviews.

The audit was performed by Arthur White & Associates, L.L.C., Certified Public Accountants and was officially filed with the state on June 30. The audit was performed on the special-purpose financial state-ments of various funds main-tained by the county.

Overall the county received a positive report for the two fiscal years, which combined represented more than $5.2 million in expenditures and $5.5 million in revenues that left the county with a positive budget balance of more than $700,000 at the end of the 2002 year. The County Commission indicated it was pleased with the audit results and noted that appropriate steps were being taken to remedy the issues pinpointed by the report.

The county received a positive report with only a few issues of noncompliance with the government auditing standards.

Several issues were strictly record keeping suggestions passed on by the auditors.

State statutes require the county publish an annual financial statement in the local newspaper. The audit noted that the county has published the required statement but indicated the published report did not include all county funds.

The Scotland County Commission took the issue under advisement and noted it would make the necessary efforts to insure all funds are included in the annual financial statement for publication.

The audit also noted that state statutes prohibit local governments from making expenditures beyond the approved budget for the fiscal year. The audit noted that the county has exceeded budgeted amounts in different areas and recommended the county commission not authorize disbursements in excess of budgeted amounts. The report noted that in extenuating circumstances over expenditures are allowable but should be fully documented with the budgets properly amended and then forwarded to the state auditor's office.

Another point raised by the auditors was the control over county disbursements. The auditor noted the county commission uses a single stamp to approve payments. This stamp is easily accessible to the staff of the county clerk's office and while there were absolutely no signs of improprieties it still represented a lack of security.

The audit also noted that invoices were often not approved by the county clerk's office, nor were they cancelled as paid.

The report recommended better controls over cash disbursements and noted the failure to approve invoices, cancel invoices and limit access to the warrant approval stamp increased the risk of errors or irregularities. It went on simply to recommend that the commission either eliminate the stamp and approve warrants by signature or to limit the access to the stamp to only the county commission while also suggesting the county clerk insures that all invoices are signed and canceled appropriately to insure the proper paperwork procedure.

The county officials were in complete agreement with the recommendations.

The final bookkeeping issue related to fixed assets. The county is required to maintain a fixed assets list for all major equipment and property purchases or dispositions. The audit indicated that no purchases have been recorded on the fixed assets list since 1993 nor have any sales of county property been recorded since that time.

The county noted this was an oversight and indicated the list would be brought up to date.

The audit report went on to address the county's purchasing procedures. In particular the report sited several county purchases where there was no documentation or evidence that bids were sought prior to purchases being made.

Under Missouri Statute all purchases that exceed $4,500 are required to be done by bid with documentation being maintained for all vendors from whom bids were requested as well as all following bid information.

The audit noted that more than $225,000 in road rock was purchased without a bid process. Other purchases that did not seem to meet the law include $14,500 in steel beams, $6,080 in road and bridge supplies, $5,900 in truck repairs, $5,460 for courthouse repairs and $9,530 for pipe.

The County Commission countered the issue by noting that the remoteness of the region often limits the county in potential suppliers.

The auditor indicated that if circumstances are deemed to warrant a purchase without a bidding process that the issue must be documented to insure legal compliance.

Other issues reported in the audit included improved computer security as well as a documented policy for payments of expenses incurred by the county's prosecuting attorney's office.

The auditor noted that computer programs controlling property taxes, payroll and disbursement systems are not adequately restricted, meaning personnel in the county clerk, treasurer and collectors offices will be required to utilize passwords to prevent unauthorized access to the materials by other individuals.

The county is working with the software manufacturer to update the systems to include passwords and additional security.

The county also is in the process of securing an annual agreement with the prosecuting attorney's office to determine actual office expenses and the percentage of time the office is used for county business to allow the county to generate an appropriate formula for reimbursement of these costs.

The audit noted that during the 2001 and 2002 year prosecuting attorney Susan Henry's unsupported expense reimbursements were not reported on her W-2 as required by law.

The problem centers around the fact the prosecuting attorney does not maintain an office in the courthouse and throughout the years the number of past prosecuting attorneys have simply operated out of their private law office with the county paying a set allowance for office expenses, including utilities, postage, telephone, library/upkeep, etc. The process has been in place for numerous years but the auditor suggested the payments be based on actual expenditures documented by the office as opposed to a set monthly rate.

The final audit recommendation regarded minutes from the county commission meetings. The report noted that meeting minutes often lacked sufficient detail of discussions and votes taken. Items such as bid solicitations and selections, transfers between funds and various other decisions were not always documented to the fullest degree. Finally the auditor recommended the minutes be prepared in a more timely manner to allow for the documents to be reviewed to insure accuracy.

The county agreed to make efforts to improve the record keeping process for the meetings.

Juror Appreciation Week Thanks More Than 69,000 Missourians Who Reported for Jury Duty

Judges, lawyers and court clerks thank the 69,098 Missourians who reported for jury duty in state courts in 2016 as part of Missouri’s Juror Appreciation Week held May 1 through May 7, 2016. During the week, court staff and legal professionals will emphasize to jurors how important their contributions are to the courts, their communities and our legal system.

Missouri Bar President Erik Bergmanis said it is important to remember the right to trial by a jury is one of the fundamental guarantees included in the Bill of Rights.

“We thank the more than 69,000 Missourians who reported to jury duty last year,” Bergmanis said. “We understand jury duty can be inconvenient, but the right to a jury trial is fundamental to our liberty and democracy. That’s why we commend the thousands of Missouri citizens who reported to serve on a jury.”

More than 50 courthouses throughout the state will observe the week in different ways. Many will display a Missouri Bar poster that thanks jurors for doing their part. Judges also may take additional time to thank jurors and to acknowledge the significance of their service.

This year’s poster features the phrase “the jury is the heart of the American justice system,” echoing words from Founding Father and second president of the United States, John Adams, who in 1774 stated “representative government and trial by jury are the heart and lungs of liberty.”

Missouri is one of only a few states that hold a statewide Juror Appreciation Week. The observance began in 2000 by an order of the Supreme Court of Missouri, which states, “Each year thousands of Missourians perform one of the most significant civic duties granted to citizens — they serve as fair and impartial jurors in communities throughout the state. To honor those citizens who have performed their civic duty, all Missouri courts are directed to observe Juror Appreciation Week…”

Visit the event webpage to learn more about Juror Appreciation Week, watch a video on the importance of jurors, or take a quiz to test your knowledge on jury service.

The Missouri Bar is a statewide organization that is dedicated to improving the legal profession, the law and the administration of justice for all Missourians. Created in 1944 by order of the Supreme Court of Missouri, it serves all 30,000 of Missouri’s practicing lawyers. The Missouri Bar provides a wide range of services and resources to its members, as well as the media, educators and the citizens of Missouri. To learn more about The Missouri Bar, visit www.mobar.org and www.MissouriLawyersHelp.org.

Bible Grove Bar B Saddle Club Meets

The Bar B Saddle Club had their monthly meeting on April 27 at the club building. They will be holding a poker ride for horses and ATV’s this Saturday, May 7th starting at the club house with sign up starting at noon and the ride starting at 1:00 p.m. Entry fee is $5.00 per hand with a carry-in wiener roast following. All are welcome to attend!

Final preparations were made for the poker ride and wiener roast at the meeting. The next meeting will be Thursday, May 19th at 6:00 p.m. at the club house. Come on out to their event and support the newly formed saddle club.

Music Department Hosting Used Instrument Drive

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That trumpet in the attic was made to make music. The guitar case in the garage is collecting dust instead of being played by the next great musician.

If you have any good used, or easily repairable musical instruments would you consider putting them back to work? The Scotland County R-I Band is hosting a used instrument drive to find more pieces to put in the hands of youth wanting to learn how to make music.

“This is an excellent way for donors to ensure that their unused instruments find a new home in the hands of promising young students who are unable to afford or obtain a suitable instrument of their own,” said SCR-I band booster Ellen Aylward. Of course, cash donations will also be accepted to help offset the costs of repairs and refitting these instruments for future use.”

A starter trumpet can cost several hundred dollars, with violins, guitars and drum sets being even more expensive.

Donors to the SCR-I instrument drive will receive a receipt for fair market value for the music item, making the donation tax deductible.

For more information contact SCR-I music director Nathaniel Orr at 660-216-5426 or the SCR-I High School at 465-8907.

Sheriff’s Office to Join Youth Alcohol Enforcement Crackdown

sober WEB

The Scotland County Sheriff’s Office Youth Alcohol Enforcement Campaign is joining the National Crackdown in an effort to reduce drunk driving fatalities.  The ‘Drive Sober or Get Pulled Over’ campaign will target substance-impaired drivers.

Local and state law enforcement will be out in full force as part of the annual nationwide May/Youth Alcohol Enforcement Crackdown ‘Drive Sober or Get Pulled Over’ substance-impaired driving crackdown.  The crackdown, which will include high-visibility enforcement throughout Scotland County, will run from May 5-16, 2016.

The effective nationwide substance-impaired driving crackdown will also include high-visibility enforcement, high-profile events, and will be supported by national paid advertising, creating a comprehensive campaign to curb substance-impaired driving during the enforcement period.

The Scotland County Sheriff’s Office said its deputies will be aggressively looking for substance-impaired drivers during the crackdown and will arrest anyone caught driving impaired.

Although it is illegal in all 50 States, the District of Columbia and Puerto Rico to drive impaired (having a blood alcohol concentration of .08 or higher), far too many people across the nation get behind the wheel after consuming alcohol or other illegal drugs. The latest statistics from the National Highway Traffic Safety Administration underscore the serious nature of the nation’s continuing drunk driving epidemic.

“Every year, about one-third of all motor vehicle traffic deaths involve one or more substance-impaired drivers or motorcycle operators,” said Chief Deputy Bryan Whitney. “In 2015, 178 people were killed and 605 seriously injured on Missouri’s roadways in crashes that involved at least one substance-impaired driver.” That works out to approximately one substance-impaired driver involved fatality every two days.

Whitney added the St. Patrick’s Day holiday is particularly dangerous. During the Youth Alcohol Enforcement Campaign May 1-12, 2015, four people were killed and eighteen seriously injured involving at least one substance-impaired driver that was under 21 years of age.

Research has shown that high-visibility enforcement like the ‘Drive Sober or Get Pulled Over’ campaign reduces substance-impaired driving fatalities by as much as 20 percent. By joining this nationwide effort, we will make Scotland County’s roadways safer for everyone throughout the holiday,” said Whitney.

“We want to remind everyone that getting behind the wheel impaired is a terrible idea. Unfortunately, not only does being under the influence impair your ability to operate a vehicle safely, it also impairs your judgment and good sense about whether you can, or should drive. If you have any doubt about your sobriety, do not get behind the wheel. If you do chose to drive impaired, you will be arrested. No warnings. No excuses,” Whitney said.

He also noted that being arrested for driving under the influence of any substance brings a wide range of negative consequences into one’s life. Substance—impaired drivers face jail time, loss of their driver licenses, and steep financial consequences such as higher insurance rates, attorney fees, court costs, lost time at work, and the potential loss of their job. When family, friends and co-workers find out, violators also often face tremendous personal embarrassment.

“Driving while impaired is simply not worth the risk. So don’t take the chance. Remember, we will be out in force and we will be watching, so ‘Drive Sober or Get Pulled Over,” said Whitney.

For more information, visit the “Drive Sober or Get Pulled Over” Campaign Headquarters at www.TrafficSafetyMarketing.gov, or www.saveMOlives.com.

SCR-I School Menus

Breakfast

Thursday, May 5 – Breakfast Burrito, Choice of Cereal, Toast/Jelly, Orange Wedge/Grapes, Juice/Milk

Friday, May 6 – Muffin for Mom, Muffins, Choice of Cereal, Orange Rings, Juice/Milk

Monday, May 9 – Donuts, Choice of Cereal, Toast/Jelly, Fruit Medley, Juice/Milk

Tuesday, May 10 – Cinnamon Rolls, Choice of Cereal, Toast/Jelly, Orange Rings, Juice/Milk

Wednesday, May 11 – Breakfast Pizza, Choice of Cereal, Cinnamon Toast, Orange Rings, Juice/Milk.

Thursday, May 12 – Breakfast Burrito, Choice of Cereal, Toast/Jelly, Orange Wedge/Grapes, Juice/Milk

Lunch

Thursday, May 5 – Spaghetti/Meat Sauce, Chicken Quesadillas, Hamburger Bar, Buttered Corn, Garlic Bread, Sliced Peaches, Fresh Fruit

Friday, May 6 – Sack Lunch

Monday, May 9 – Hot Dog/Bun, Bar BQ Ribb/Bun, 5th/6th Grade Chef Salad, Scalloped Potatoes, Mixed Vegetables, Mandarin Orange Slices, Fresh Fruit

Tuesday, May 10 – Cheeseburger/Bun, Tenderloin/Bun, 5th/6th Grade Taco Bar, Oven Ready Fries, Tomato Slices and Pickles, Applesauce, Fresh Fruit

Wednesday, May 11 – Chicken and Noodles, Sliced Ham, 5th/6th Grade Potato Bar, Whipped Potatoes/Gravy, Broccoli/Cheese Sauce, Dinner Roll, Sliced Pears, Fresh Fruit

Thursday, May 12 – Corn Dog, Chicken Fajitas, Hamburger Bar, Green Beans, Garlic Bread, Sliced Peaches, Fresh Fruit

Help Us Celebrate Teacher Appreciation Week

Superintendent’s Corner

by SCR-I Superintendent Ryan Bergeson

On teacher appreciation week, we would like to take time to thank the teachers and faculty members at the Scotland County R-1 School District for their dedication and commitment to our students.  To quote the great Todd Whitaker “it is people and not programs that make the biggest difference.”  Great teachers make great public schools and the Scotland County R-1 School District is fortunate to have so many great teachers. faculty and coaches leading our youth.   Teacher Appreciation Week is recognized Monday, May 2 through Friday, May 6 this week at the Scotland County R-1 School District and we encourage you to thank a teacher this week that has made a positive impact on your life.

“Let us think of education as the means of developing our greatest abilities, because in each of us there is a private hope and dream which, fulfilled, can be translated into benefit for everyone and greater strength for our nation.”
John F. Kennedy

ANNA GENEVA PARRISH (10/5/1928 – 5/1/2016)

Anna Geneva Parrish, age 87, of Montevallo, MO, passed away May 1, 2016 at Cedar County Memorial Hospital after a short illness.

She was born October 5, 1928, to Arthur and Eunice Egbert in Gorin, MO. She attended and graduated from Gorin School in 1947. Anna was a member of Gorin Methodist Church since her childhood.

After graduation she worked at National Fidelity Life Insurance in Kansas City, MO where she met many life-long friends, including her future sister-in-law, Madelene Parrish, who introduced her to her husband, Cap.

They married November 18, 1961 in Kansas City, MO. At that time Anna began her life-long career of being a homemaker and farm wife. She enjoyed raising chickens, working in the garden and attending to her flowers. After the tornado in 2006, Anna and Cap still remained on the farm in their new home.

On July 10, 1963, her son, Jeff, was born. The biggest joy of her life came in September 9, 2002 when her grandson Cameron Albert Parrish (Little Cap) was born. She enjoyed helping Cameron with all of his activities and getting his chickens ready for the fair. Even after Cap’s death, she enjoyed going with her son Jeff and grandson, Cameron to toy tractor shows.

Anna was a very loving and caring person. She enjoyed special occasions at Chicken Annies which was her favorite place to eat. She was looking forward to going there on Mother’s Day.

She is preceded in death by her husband, Cap Parrish; her parents, Arthur and Eunice Egbert; one son, Larry; one brother, Arthur Parrish; nephews, Kevin Parrish and Gray Calvin, her in-laws, Grace and Albert Parrish.

Anna is survived by one son, Jeff Parrish of Montevallo, MO; grandchildren, Cameron and Kelsey; two sisters-in-law, Madelene Parrish and Virginia Egbert; and a niece, Kim Calvin.

Funeral services are being held Thursday, May 5, 2016 at 10:30 a.m. at Sheldon Funeral Home in El Dorado Springs, MO.  Interment will be in the Virgil City Cemetery, Virgil City, MO.

National Nursing Home Week is May 8 – May 14, 2016

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Every skilled nursing care center is a small, vibrant world.  Care centers are sharing, welcoming communities that encourage everyone to interact with the wonderful folks who populate them.  Once a year, always beginning on Mother’s Day, care centers nationwide take pride in publicly honoring the indomitable spirit of residents and recognizing staff who face each day with a sense of purpose and compassion.

During National Nursing Home Week, May 8 to 14, 2016, skilled nursing care centers will coalesce under the theme, “It’s a Small World, with a Big Heart”.  This theme underscores the bond between staff, older adults, and individuals receiving therapies or with developmental disabilities.  Staff and residents view each other in the spirit of family.  For staff, this reality is often a calling to a special mission and life’s work.

In observance of Nursing Home Week, the Scotland County Care Center will be hosting several events meant to encourage residents, families and other relatives to reach out to and visit with their loved ones and caregivers.  SCCC’s theme is Carnival/Fair Craze Days.

The week will begin on Mother’s Day, Sunday, May 9th with a Cheesecake Social at 2:00 p.m.  Amazing Grace will be entertaining that afternoon.

On Monday, May 9th, the theme for the day is Messed Up Monday and the dress style is mismatch.  Terri and Tammy, the activity girls, will lead devotions at 10:00 a.m. followed by Carnival Fun Facts/1904 St. Louis World Fair at 10:30 and a photo booth with deep fried ice cream Twinkies at 2:00 p.m.

On Tuesday, May 10th the theme is Topsy Turvy Tuesday with the dress style being Red and White.  Devotions will be lead by Robert and Sheila Moseley at 10:00 followed by exercise at 10:30 a.m. Corn Scramble Bingo will start at 2:00 p.m. followed with Cotton Candy Ice Cream.

The theme for Wednesday, May 11th will be Wacky Tacky Wednesday and the dress theme is wacky and colorful.  Dr. Harlo Donelson will lead devotions at 10:00 followed by a Muffin Walk at 10:30. At 2:00 will be Carnival Games/Teamwork followed with funnel cakes.

On Thursday, May 12th the theme is Throwback Thursday with a 50-60 style dress theme.  Sue Kirchner will lead devotions at 10:00 and the 10:30 activity will be Big Top Trivia.  The SCCC Queen Pageant will be held at 2:00 followed with root beer floats. A hymn sing will take place at 7:00 p.m.

The theme for Friday, May 13th is Finally Friday with a jeans and care center shirt dress theme. Departure for the Golden Age Games in Hannibal is at 7:00 a.m.  Dan Hite will lead devotions at 10:00 followed by Carnival Food Information at 10:30.  At 2:00 p.m. Nancy Tague Platz will present a program and refreshments will be served.

The week’s activities will conclude on Saturday, May 14th with the 19th Annual Car Show.  Registration will start at 9:00 a.m. with judging at 1:00 p.m.

Scotland County Health Department Schedule

Thursday, May 5 – Clinic hours from 8-10:00 a.m. for immunizations.

Friday, May 6 – Clinic hours from 8:00-3:30 for fasting blood sugars, cholesterols and blood draws, blood pressure checks, immunizations, nail care, etc.

Monday, May 9 – Office closed for Truman Day.

Tuesday, May 10 – Skin screening clinic from 9:30-3:30.  Please call 465-7275 to schedule an appointment. Clinic hours from 8-9:00 a.m. for fasting blood sugars and cholesterols and blood draws and from 12-2:30 p.m. for immunizations, blood pressure checks, nail care, etc.  Board of Trustees meeting at the Health Department at 6:00 p.m.

Thursday, May 12 – Clinic hours from 8-10:00 a.m. for immunizations.

Jeffrey Davis, DO, Installed as President of MAOPS

Dr. Jeffrey Davis was installed as the President of the Missouri Association of Osteopathic Physicians and Surgeons (MAOPS) at the MAOPS Convention. He is pictured with past president Dr. Mark Pelikan, a family physician from St. Louis.

Dr. Jeffrey Davis was installed as the President of the Missouri Association of Osteopathic Physicians and Surgeons (MAOPS) at the MAOPS Convention. He is pictured with past president Dr. Mark Pelikan, a family physician from St. Louis.

Jeffrey Davis, DO, of Memphis, Missouri was recently installed as the President of the Missouri Association of Osteopathic Physicians and Surgeons (MAOPS). Dr. Davis has been a member of MAOPS since 2000 and is a prestigious Wetzel Scholar. During his membership, he has held the leadership positions of Education and Convention Committee Chair, Convention Program Chair and Young Physicians Committee Chair.

As President, he will ensure the association adheres to its mission and vision through its strategies.  He will also lead the Missouri Delegates to the American Osteopathic Association’s House of Delegates, the AOA’s policy making body for the national association, and will be responsible for ensuring that the voice of Missouri’s almost 3,000 osteopathic physicians is heard.

Dr. Davis is a graduate of A. T. Still University in Kirksville, Missouri and is currently Chief Medical Officer at Scotland County Hospital and the Medical Director of Memphis Medical Services, Wyaconda Medical Services & Scotland County Care Center in Memphis, Missouri.  Additionally, he is the Coroner of Scotland County, the Physician for Scotland County R-1 Schools and the Medical Director of Clark County Ambulance District in Kahoka, MO.

The Missouri Association of Osteopathic Physicians and Surgeons, is a not-for-profit professional membership association dedicated to osteopathic physicians and their patients in the state of Missouri.  Its mission is to preserve and protect the distinct philosophy and practice of osteopathic medicine in the state of Missouri and to serve and advocate for its members in their quest to provide the highest quality of medical care.  For more information about MAOPS, visit www.maops.org or call Executive Director Brian Bowles at (573) 634-3415.

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