July 4, 2002

SCR-I School Board Approves First Deficit Budget In Four Years

The board of Education of Scotland County R-I met in regular session on June 27. All seven members were present. The president, Ellen Aylward, called the meeting to order.

The board considered seven items under new business.

Accept Milk and Bread Bids for 2002-2003 - Terry Arnold had submitted requests for bids for milk and bread for the coming year. She received two bread bids and two milk bids. The board voted six to one to grant the milk bid to Anderson Erickson of Des Moines, IA. Prairie Farms of Quincy, IL, was the milk supplier last year. Wonder/Hostess Bakery of Davenport, IA received the bread bid for the 2002-2003 school year with a 7-0 vote.

Approve C.S.I.P. Plan for 2002-2003 - One of the items that must have board approval prior to the conclusion of fiscal year 2002 is the Comprehensive School Improvement Plan (C.S.I.P.). The original plan was written in 1998 and needed to be revised. The revised C.S.I.P. was presented to the Board for consideration. The plan was approved unanimously as presented.

Approve Revenue Transfer 9% Rule - Beginning this year SB 543 (2001) eliminated the $.06/. 18 Revenue Transfers and replaced them beginning in the 2001-2002 year with a transfer authority that is the greater of:

1. The prior year GTB (referred to as the GTB Transfer), or

2. Nine percent of the district's Basic Formula Line entitlement calculation of the preceding school year (referred to as the Line 1 Transfer).

The full amount of the transfer may now be made in each fiscal year without the previous requirement that the transfer cannot exceed the adjusted capital outlay expenditures (i.e., fund balance may increase due to the transfer) if the district was in compliance with the certificated salary requirements in Section 165.016, RSMo in the preceding year. The full transfer may be made to build a balance in the Capital Projects Fund only if approved by a resolution of the school board, which identifies the specific capital projects to be funded by the transferred funds and an estimated expenditure date.

SB 543 also changed the method of calculating the maximum amount that can be expended from the Incidental Fund for Classroom Instructional Capital Outlay.

The amount expended in the Incidental Fund for classroom instruction capital outlay will be subtracted from the greater of the GTB or 9% of the prior year Basic Formula Line 1 entitlement calculation to determine the amount that can be transferred to the Capital Projects Fund. There may be exceptions to this subtraction if a district has a grandfathered lease purchase. The board approved a resolution by a 7-0 vote to transfer $200,000 from the incidental fund to the capital projects fund for specified future projects, which will be designed to maintain and improve the physical and educational operations of the school. This transfer was within the parameters of the amount DESE had determined available for the district to use as a transfer.

Adopt 2002-2003 Budget - The budget for the upcoming fiscal year 2002-2003 was presented to the board for their approval. The board was told that the budget is for the first time in four years projecting a deficit. The new fiscal year budget projects a deficit of $129,320. This anticipated deficit will be accounted for through the district's balances, which will be used rather than accelerating the tax rate beyond .15 to account for the difference between projected revenues and expenses. After a period of appropriate discussion, the board voted 7-0 to approve the new budget as presented.

Review and Approve Student Handbooks - Mr. Moore and Mr. Shalley asked the board to approve the building handbooks for students for the 2002-2003 school year. Upon approval by the Board of Education, these handbooks become officially a part of the board policy. The board voted unanimously to approve the handbooks as presented.

Set Date for Summer Workshop - Bi-annually the board has a workshop to discuss the future plans for the district. The workshops are held in the winter and summer. The board voted unanimously to have this year's summer workshop on August 5th at 4:00 p.m. This workshop will be for discussion and long range planning purposes only and no action will be taken.

Permission to Open Freezer Bids - The existing walk in freezer needs to be removed prior to the delivery of the one just purchased. Due to the delivery date, we are needing to sell the existing one as soon as possible. We have advertised and the bids are due on July 5th. Superintendent LeRoy Huff asked the board for permission to open the sealed bids and contact the successful bidder so that the old freezer can be removed and the new one installed, hopefully before the next board meeting. The board granted the request with a 7-0 vote.

Executive Session - In Executive Session the board voted an offer of employment by a 7-0 vote to Lisa Denney. She will be serving as the 7-12 district L.D. Instructor for the 2002-2003 school year. In other action taken by the board, Chris Montgomery was offered the position as an assistant Jr. High and High School football coach. Julie Wickert was also offered employment as the head Jr. High softball coach. Both of these offers for the upcoming year and were by unanimous vote of the Board of Education.

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